What you can do as an Event Organizer
As an organizer of a Magento centred Event you have a big reach inside and also around the community, and you also build a big part of the public image of the community. The amount of diversity this events show is for many the only insight about the diversity level the Community reached. So as a Community we have a strong interest to help you on this topic.
Speakers
Checklist
- Announce the CfP early enough and have at least 6 weeks of time. Some conferences are more successfull with a 3 Months duration and some bigger ones go with more then 5 Months.
- Plan the CfP so you can inform choosen Speakers at least 3 months before the event, 5 months before are better
- have all important informations on the CfP Page
(source)
- Name of conference
- Conference Dates
- Conference location
- Objectives & Theme of the conference
- List of topics
- Deadline for submissions
- Important dates such as the notification of acceptance or the deadline for final paper submission
- Formats they can choose for their submission (oral, paper, symposia…). If you have any special formats like workshops or panels, it would be a good idea to provide as much information as possible on how to submit to these.
- email of primary contact person
- have a Code of Conduct linked on your conference Website
- information about available childcare
- have a budget for provide accommodation and travel for speakers
-
Announce the Conference and CfP on wider used Platforms and places.
- All your social media channels, with a weekly reminder over the whole CfP period how much time is left
- https://confs.tech/conferences/new